Child Photography Policy

  1. Introduction.
    Photography of young athletes at KMD Ju-jitsu Academy or associated events is subject to the Data Protection Act 1998 regarding the rights of individuals to have information of a personal nature treated in an appropriate manner and the Human Rights Act 1998, protecting the privacy of individuals and families. As well as these statutory rights, restrictions on photography arise from issues of child protection.
    1. ‘Photography’ includes photographic prints and transparencies, video, film and digital imaging. ‘Events’ means any function, meeting, training session or competition of any nature, whether organised or supported or sponsored by KMD Ju-jitsu Academy or their Association members by any means whatsoever, wherever children or young people are the responsibility of KMD Ju-jitsu Academy, there staff or members or their Associations staff or members. ‘Parent’ means any person with parental rights and responsibility in relation to a child or young person.
    2. This document is intended to:
      • Facilitate photography for the business purposes of KMD Ju-jitsu Academy.
      • Respect the rights of the individual.
      • Safeguard and protect children and young persons.
      • Allow personal family photography wherever possible.
    3. KMD Ju-jitsu Academy makes it clear that it recognises the issues of child protection and personal privacy. A Child Protection policy aimed at safeguarding children exists and is accessible here
    4. Sensitivity is as important in dealing with photography as it is in processing any other data. Court cases have occurred because of the inappropriate use of photographs.
    5. Within the KMD Ju-jitsu Academy Child Protection policy there are guidelines and procedure regarding the use of photography. This includes the use of mobile camera phones, during such events as aforementioned, by competitors and athletes in view of the risks inherent in such use, possibly but not necessarily covert, which include the existence and/or distribution of photographs contrary to the wishes, welfare and privacy of others.
  2. Photography by KMD Ju-jitsu Academy Staff
    1. The business of KMD Ju-jitsu Academy can involve KMD Ju-jitsu Academy staff in the photography of children and young persons in relation to:
      • Administration (ID badges etc)
      • Coaching and training aid
      • Advertising, Publicity and Promotional works.
      • Copyright and the use of this photography is carefully controlled by KMD Ju-jitsu Academy and is retained safely by KMD Ju-jitsu Academy
      • or issued to the child or young person concerned or safeguarded by an officer of KMD Ju-jitsu Academy.
    2. Photography held by KMD Ju-jitsu Academy must be annotated with the date on which they were taken and stored securely. They should not be normally used other than for their original purpose, unless permission of the subject is obtained.
    3. Photographs must be destroyed or deleted from databases once they are no longer required for the purposes in which they were taken. A photograph taken for identification purposes may be retained for several years, but should not be retained when replaced or expired. Photographs taken for publicity and promotional purposes should be retained for a maximum of two years. Photographs contributing to the history of KMD Ju-jitsu Academy, its members and activities and the community may be retained indefinitely.
  3. Photographs by other Authorised Agencies
    1. The involvement of other agencies may only be authorised by KMD Ju-jitsu Academy. Other agencies might include:
      • Commercial photographers commissioned by KMD Ju-jitsu Academy. Copyright rests with the photographer.
      • The press and other media. Copyright rests with the photographer.
      • Officers of KMD Ju-jitsu Academy. Copyright rests with KMD Ju-jitsu Academy.
    2. The purpose of the photography must be explained to the parents of the child and or the young person themselves if over the age of 16 years and on signed completion of the KMD Ju-jitsu Academy Membership form written permission given for each and every occasion as shown of the form, unless otherwise stated.
    3. Parents should be made aware that where team or group photography is taken by a commercial agency the photographer retains the copyright. Parents therefore must be given details of the agency used.
  4. Parental Photography
    1. Parental photography forms an enduring part of each family’s record of their child’s progress, celebration of success and achievement, as well as being an established social practice.
    2. Where practical, arrangements should allow photography to be taken by parents and others attending such events. Photography will not be permitted where the smooth running event and/or health and safety of persons is or may be compromised
    3. Parental photography must not include any child or young person whose parent has refused permission for any reason. This may mean offering photography opportunities before or after the event for those who wish to be involved. Parental photography is secondary to the main aims and purposes of events and must not be allowed to interfere with the opportunities for the child or young person to participate.
    4. Commercial copyright in a performance will normally exclude any audio or video recording by the public (other than by KMD Ju-jitsu Academy for internal purposes) and for those events parents and their guests, and spectators must be informed that the infringement of copyright is strictly forbidden.
  5. Spectator Photography
    1. Any person requesting to take photography at any KMD Ju-jitsu Academy or Associated event, as a spectator shall only do with the permission of KMD Ju-jitsu Academy having completed the required application form and is on a per event basis and returned it together with the stated fee within the specified time. (Appendix 2),
    2. Identification will be required to process the application. KMD Ju-jitsu Academy reserved the right to refuse any application without reason being given.
    3. The identification band if issued must be worn at all times and separate identification carried, by the applicant on the date of the event. Failure to do so may lead to the authority being withdrawn and expulsion from the event.The identification band is non transferable.